Writing business organisation emails can exist time-consuming, but learning some useful phrases will relieve you lots of time. In this mail service, you will find over 150 useful email phrases to help you brand your emails more varied and rich. We've divided them into three master categories: opening lines to beginning your electronic mail, body lines to convey the message, and endmost lines to end off.
You can besides download our costless guide How to write professional emails in English language, for more than phrases, psychology-backed tips and strategies to go more responses to your emails, templates to save time, and examples to avoid miscommunication at work.
Before we start, beneath is a quick template you can use for your professional emails. Post-obit a stantardinzed email template and a few easy tips will help your readers follow your message easier.
#1 Opening Lines
If you are looking for ideas for your electronic mail opening and greetings, here y'all have different types of opening sentences.
one.a Being social
Past adding these at the commencement of your emails yous will audio more friendly and social.
- I hope you had a skilful weekend.
- I promise you had a keen trip.
- Hope you had a squeamish break.
- I hope you are well.
- I hope all is well.
- Promise you lot're enjoying your holiday.
- I hope this electronic mail finds yous well.
- I hope you lot enjoyed the event.
- I'grand glad we had a chance to chat at the convention.
- It was bang-up to meet you on Thursday.
- Information technology was a pleasure to meet yous yesterday.
1.b Reason of the email
Tell them why yous're writing this e-mail.
- I am writing to you about our final meeting/your presentation yesterday/our next effect.
- I am writing to you with regards to/regarding/concerning/in connexion with...
- I am writing to ask/enquire/allow you know/confirm/check/invite you to/to update you on/ask for a favor...
- I am writing y'all to follow upwardly on...
- I am contacting you to inform...
- I am reaching out because...
- This is only a quick annotation to...
- This is just a quick reminder...
- I wanted to let you know that...
- Might I have a moment of your time to... (very formal)
- It'due south [Your Name] from [Your Visitor].
- This email is just to let you know that...
ane.c Replying
- I just got your request for...
- I simply read your email most...
- As we discussed, I would similar to send you...
- Thank you for your email about...
- Thanks for your email this morning/yesterday/on Wed/final month...
- Thanks for your feedback on/your invitation/your suggestion
- Thank you for sending/asking nigh/attending
- Thank you for your quick reply.
- Thanks for getting back to me and then quickly.
- Thank you for reaching out (to me).
1.d Apologizing
- Sorry for my belatedly reply.
- Sorry that information technology took me then long to get back to you lot.
- I apologize for the late response.
- Sorry information technology'south been and so long since my last email.
- I was distressing to hear almost...
- Delight accept our apologies for any inconvenience acquired.
Proceed reading: How To Offset An Email - 45 Smashing Ways To Do It
#2 Torso Lines
2.a Attachments and information
- I've attached…
- Delight find [file] attached.
- I'm enclosing [file].
- Please encounter the information below for more details almost...
- The parts in bold/in ruby-red/in blue are my comments/are the changes we fabricated.
- Here'south the document that you asked for,
- I've attached [file] for your review.
- I'm sending you [file] equally a pdf file.
- The fastened file contains...
- Could you please sign the attached grade and send it back to u.s. by [date]?
- Hither'due south the [document] we discussed.
- [file] is fastened.
- Delight take a look at the attached file.
- Take a look at the [file] I've attached to this electronic mail.
- I've fastened [file].
- More information is available at world wide web.talaera.com.
- Delight note that...
1.b Requests and inquiries
- Could yous please...?
- Could you mayhap tell me...?
- Tin y'all please fill up out this form?
- I'd actually appreciate information technology if yous could...
- I'd exist very grateful if you lot could...
- It would be very helpful if you could send u.s.a./me...
- I was wondering if yous could/if you would be able to...
- If possible, I'd like to know (more) well-nigh...
- Delight find my ii main questions below.
ii.c Asking for clarifications
- I didn't/don't fully empathize [something]. Could yous please explain that again?
- I didn't quite go your point about [something]. Could y'all be more specific?
- Could yous repeat what you lot said well-nigh...?
- Could yous give us some more details on...?
- If you could please shed some lite on this topic, I would actually appreciate information technology.
- Could you please analyze [something]?
- Could you delight clarify when y'all would like u.s.a. to end this?
- When exactly are you expecting to have this feature?
- Hither are the details on...
- Could yous delight clarify what you would like united states of america to practise nigh...?
- If I understood you correctly, you would like me to...
- What exactly do you mean by [something]?
- Could you explain what yous hateful past [something]?
- In other words, would you lot like us to...
two.d Sharing information
Use these helpful phrases when demand to give or receive some information (or when y'all already did).
- Thank y'all for letting me know.
- Thank you for the heads up.
- Thank you for the detect.
- Please note...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thank you for sharing.
- I'd like to inform you lot that...
- Only a quick heads up -
- Thanks for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
two.east Getting and giving blessing
- Delight let me know if this is OK with you.
- What are your thoughts (on this)?
- What do you think?
- Please let me know what yous think.
- We just need the thumbs up/the greenish light. (=we're waiting for approval)
- You lot (totally) accept the greenish calorie-free!
- He approved of information technology, so you lot can go ahead with the projection.
2.f Scheduling
- I'd like to schedule a meeting on [day] if you lot are bachelor/gratuitous then.
- I am available on [day], if that'southward convenient for y'all.
- Would you be available on [day]? If so, I'll send y'all an invite shortly.
- Can y'all arrive on [day]? If so, I'll volume appropriately.
- I'm afraid I can't make it on [day]. How about...?
- (Due to...) I'm afraid we demand to reschedule/delay/postpone/put back/cancel/call off/movement/rearrange our meeting.
- We are lamentable to inform yous that the interview/meeting scheduled for [mean solar day] volition have to be rescheduled.
2.thousand Giving bad news
- Unfortunately, ...
- Unfortunately, nosotros cannot/nosotros are unable to ...
- I'm agape it volition non be possible to...
- Unfortunately, I have to tell you that...
- I'm afraid that we tin't...
- We regret to inform you that...
- I regret to inform y'all that (due to...) ...
- After conscientious consideration, we take decided (not) to ...
- Due to [reason], it won't be possible to...
- It's against company policy to...
- I tried my best, simply...
- Despite my best efforts, ...
- I can't see how...
- I'm sorry but it'south out of my hands.
- I'g afraid I won't be able to...
- I'm lamentable to tell y'all that...
#3 Closing Lines
3.a When something is expected
Do y'all need a reply? Are yous asking for a favor or y'all are meeting soon? These sentences are perfect for those moments!
- Looking forward to hearing from y'all before long.
- I await forwards to hearing from you soon.
- Please allow me know if this works/if yous are available/if that sounds good/if you can/if you lot can aid/if you demand to reschedule...
- I look forrad to seeing/meeting you.
- See you lot on Thursday/next calendar week.
- Thanks.
- Cheers in accelerate.
- Give thanks y'all for everything.
- Thank you.
- Any feedback you can give me on this would exist greatly/highly/much appreciated.
- If y'all could have it ready by tomorrow/the end of next week, I would really appreciate it.
- I would appreciate your help in this matter.
3.b Offering assistance or information
- I promise you notice this helpful.
- I hope information technology'due south clearer now.
- I promise that answers all your questions.
- If nosotros can be of any farther assistance, please let us know.
- Permit me know if you lot need whatever help.
- For further details...
- If you have any (more than) questions (about)...
- In the meantime, if you need any more information,
- If you need more information/more info/further data,
- I know that's a lot to accept in, so permit me know if anything I've said doesn't make sense.
- ... please practise non hesitate to contact me.
- ... please experience free to contact me/to get in bear on.
- ... please permit me know.
- ... drop me an email/drop me a line.
3.c Apologizing (again!)
- Cheers for your understanding/for your patience.
- Thanks once more for your understanding/for your patience.
- One time again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I hope this is okay with you.
- I actually promise we can observe a solution soon.
- I hope y'all can understand.
- Sorry I couldn't be of more than help.
iii.d Friendly ways to say 'good day'
- All-time regards,
- All the best,
- All-time wishes,
- Thank you, (*common in the U.k. and Australia, informal in other countries)
- Take a corking weekend!
- Accept a wonderful solar day!
Proceed Improving Your Concern Emails
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[Article originally posted in December 2018 and updated in January 2022]
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